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Championship Meet (6/26) Volunteer Information

Championship Meet Volunteer Information
Sunday, June 26th

 
ALL VOLUNTEERS, PLEASE CHECK IN WHEN YOU ARRIVE.

(Check-in: 12:00 p.m., Warm-Ups: 12:15 p.m. Meet Starts: 1:00 p.m. )

 

Click the links below for the what, where and when of your position.  If you have any questions, contact the Volunteer Coordinator, Sara Mintz at (301) 592-7739 or saramintz4@gmail.com.

 

Volunteer Timeline
Volunteer Position Meeting Place / Time

1st Half (Starts Event #1)
Where / When

2nd Half (Starts Event #34)    Where / When

Check-In N/A Entrance to the pool at 11:30. N/A
Communications Runner N/A In stands w/cell phone on. In stands w/cell phone on.
Deck Security N/A TBD
Stroke & Turn Judges  12:20 in the classroom In position at 12:45. In position at the end of event #34 (boys 15-18 backstroke).
Scorekeepers / Ribbons N/A In the office/hospitality room at the start of the meet. In the office/hospitality room at the end of event #34 (boys 15-18 backstroke).
Timers  12:45 in the weight room. At starting blocks after timers meeting. At starting blocks at the end of event #34 (boys 15-18 backstroke).
Dragon Keepers  N/A At Dragon seating area at 12:00. At Dragon seating area at the end of event #34 (boys 15-18 backstroke).
Meet Marshall (aka Ready Bench)  12:45 in the weight room. At starting blocks after officials meeting. At starting blocks at the end of event #34 (boys 15-18 backstroke).
Alternate N/A TBD TBD

 

 

 

CHECK-IN VOLUNTEER: Please arrive and check in with the Volunteer Coordinator (see Volunteer Timeline for place and time).   You will be checking in swimmers and volunteers, handing out name tags/deck passes to volunteers, and helping volunteers understand where they need to be and what time they need to be there.
 
Please remain at the check-in table until right before the start of the meet to make sure any late arriving volunteers or swimmers have been checked-in.  A manager will be assisting you with check-in and we will provide both volunteer and swimmer check-in sheet as well as volunteer name tags/deck passes.

 
 

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COMMUNICATIONS RUNNER: The communications runner is in the stands and helps the team locate swimmers that are not down on the pool deck.  Please have your cell phone handy in the event we need to text or call to have you find missing swimmers.
 
 

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DECK SECURITY (1 HR TIME TBD): The deck security volunteers will be stationed at the North and South doors to the pool deck.  Only swimmers, meet officials and volunteers with deck passes should be allowed entrance to the pool deck.
 
 

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STROKE & TURN JUDGE:  Attire for the Stroke & Turn Judges is navy blue shorts with a white collared polo shirt.
 
ALL Stroke & Turn Volunteers: Attend an officials meeting
(see Volunteer Timeline for place and time).
 
1st Half Volunteers: Please be in position and ready after the officials meeting.
 
2nd Half Volunteers: Please be ready to relieve 1st half volunteers just before start of 2nd half of the meet
(see Volunteer Timeline for place and time).  The meet official will make an announcement that second half volunteers need to relieve first half volunteers.
 



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SCOREKEEPER / RIBBONS: The Scorekeeper / Ribbons volunteers will work in conjunction with volunteers from the opposing teams to peel and stick labels on the back of the place ribbons, sort ribbons and place our family folders.
 
1st Half Volunteers: Please check in with the Scorekeeper (see
Volunteer Timeline for place) to determine when and where you are needed. It will generally be around the start of event 7. There is a lag from when the meet starts to when the first set of results are printed.
 
2nd Half Volunteers: Please be ready to relieve 1st half volunteers just after start of 2nd half of the meet
(see Volunteer Timeline for place and time).  The meet official will make an announcement that second half volunteers need to relieve first half volunteers.
 

 



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TIMER INFORMATION: The meet will not start until all timers are in place, so please be ready and on time for your timing position.

All Timer volunteers: Attend timers meeting with the meet official (see Volunteer Timeline for place and time). Our meet official will be providing important instruction about timing at the meet.
 
1st Half Volunteers: Please be at the blocks and ready after the officials meeting.
 
2nd Half Volunteers: Please be at the blocks and ready to relieve 1st half volunteers just before start of 2nd half of the meet (see Volunteer Timeline for time).  The meet official will make an announcement that second half volunteers need to relieve first half volunteers. The 2nd half of the meet will not start without all timers in place, so please be ready and on time.

 
RESPONSIBILITIES OF ALL TIMERS
 
1) Watch the strobe light to start and stop your watch. It is located near the starter and referee. You may need to move to see it. Some things that may impede your view could be officials, coaches, the guard stand, and the flags. Maneuver yourself to see the strobe. Start your watch on the strobe even if you don't have a swimmer in your lane. The timer in the lane next to you might need it at the last minute and you are probably closer than the head timer. You will see the strobe flash BEFORE you will hear the sound.
 
2) Use your thumb to start your watch. Statistically, your thumb responds faster than your forefinger. It is suggested you use your thumb to start/stop the watch and your forefinger to reset the time for the next race. Remember to reset your stopwatch after you provide the time to the recorder.
 
3) Verify your watch is running right after the race begins! If for some reason your watch failed to start, you need to raise your hand and do whatever it takes to get the attention of the Head Timer. Don't stop until you make eye-contact. The Head Timer starts two watches as backup and will provide you with one to use.
 
4) SEE THE TOUCH! The swimmer's first body part to touch the wall is what ends the race. That can be a hand, a head, or forearm to name some examples. Because of the lip on the edge of the pool, you will need to lean over to see the swimmer touch. The coaches work hard to teach the swimmers about finishing the race and the timer must make the effort to record it correctly. DO NOT ANTICIPATE THE SWIMMER'S TOUCH. The swimmers deserve better than that.
 
5) Do not interfere with the race. This applies particularly to the well-meaning timers who are tempted to reach down to prevent younger swimmers from hitting their heads on the wall during backstroke. All backstrokers, regardless of experience, have hit their heads and it isn't a big deal. Just be happy for them that they stayed on their backs!
 
6) Watch your language. Please don't let swimmers hear the words: "Disqualified", "DQ-ed" or "deeked."
 
7) Encourage the swimmers in your lane regardless of their team. The younger swimmers really appreciate the enthusiasm of the timers at the end of the race.
 
DON'T BE AFRAID TO ASK QUESTIONS!



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DRAGON KEEPERS: 

1st Half Volunteers: Please be in position at the Deerfield swimmer benches (see Volunteer Timeline for time).
 
2nd Half Volunteers: Please be at the Deerfield swimmer benches and ready to relieve 1st half volunteers just before start of 2nd half of the meet
(see Volunteer Timeline for time).  Don’t forget to get the heat sheet from the volunteer you are replacing. The meet official will make an announcement that second half volunteers need to relieve first half volunteers.
 
 

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MEET MARSHALL (AKA READY BENCH): The Meet Marshall aka Ready Bench volunteer is at the starting blocks making sure the swimmers are lined up and ready for their races. They make sure the swimmers in their lane are lined up in the correct event and heat order, and make sure each swimmer steps up to the blocks for their event. Heat sheet will be provided so you will know the order of swimmers for each lane, event and heat.
 
The swimmers can be distracted easily (especially the young ones), so it is important to make sure the swimmers actually step up to the blocks when it is their turn to race.
 
1st Half volunteers: Please be at starting blocks
(see Volunteer Timeline for time).   The Dragon Keepers will be bringing the freestyle relay swimmers to the blocks as soon as they are lined up. They and should be in the correct order and lane, however, please double check to make sure. The first events of the meet are the freestyle relays so you will be lining up swimmers who are swimming leg 1 and 3. Swimmers who are swimming leg 2 and 4 will be lined up opposite the blocks.

2nd Half Volunteers: Please be at the blocks and ready to relieve 1st half volunteers just before start of 2nd half of the meet
(see Volunteer Timeline for time).  The meet official will make an announcement that second half volunteers need to relieve first half volunteers.  Don’t forget to get the heat sheet from the volunteer you are replacing.
 
 

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ALTERNATE (1ST OR 2ND HALF): We have you scheduled as an alternate at the Championship meet.  In the event of an emergency where a scheduled volunteer is not able to fulfill their volunteer position, we would appreciate your willingness to help out.

We should be able to tell you after all volunteers have checked in if we need your help and for what half.  Please check back with me by 12:45 and have your cell phones with you and turned on.


 
 

 

 
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